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Q1:L4 - Applied Productivity Tools with Advanced Application Techniques

Objectives

Define the word processor;
Discuss the basic and advanced functions of word processor;
Demonstrate common productivity tools in word processor techniques and;
Construct and execute different advanced functions by applying the word processor techniques.

Applied Productivity Tools / Software

These are tools used to create new information such as text documents, charts, charts, graphs, tables and presentation

Advanced Word Processing Skill

Word Processor

It is an electronic device or computer software application that performs the task of composing, editing, formatting, and printing of documents.

Example:

Openoffice Writer
Libreoffice Writer
Polaris Office
Kingsoft Writer
WordPerfect
Wordpad
Microsoft Word

Microsoft Word

It is a word processor developed by Microsoft. It was first released on October 25, 1983. It is also known as MS Word.

Advanced Features of MS Word

AutoCorrect – corrects common spelling errors as well as capitalization mistakes
AutoFormat – applies formatting to text, e.g. number listing, bullet, hyperlinks
Grammar Checker – proofreads documents for grammar, writing style, sentence structure errors and reading statistics.
Text Wrap – adjusts how the image behaves around other objects or text
Mail Merge – a feature that allows you to create a document and merge them with another document or data file.
Text-to-Speak (Read Aloud)

Integrating Pictures and Other Materials Using MS Word

Kinds of Materials

Pictures are electronic or digital pictures or photographs you have saved in any local storage device

.JPG
.PNG
.GIF

Types of Picture

Joint Photographic Experts Group (.JPG)

It can support 16.7 million colors,
It is suitable for use when working with full color photographic images,
Best quality image integrate with your document, and
Relatively small in file size.
Does not support transparency

Types of Picture

Portable Network Graphics (.PNG)

It can display up to about 16 million colors.
Image quality is remarkably improved
It can support transparency

Graphics Interchange Format

Capable of displaying simple animation.
It is good mostly on logos and art decors.
Not to useful on printed document
It can only support up to 256 colors.
Low in resolution files.

Clip-Art

this is generally a .GIF type; line art drawings of images used as generic representation for ideas and objects that you might want to integrate in your document.

Shapes

These are printable objects or materials that you can use integrate in your documents to enhance its appearance or to allow you to have some tools to use for composing and representing ideas or messages.

SmartArt

Generally, these are predefined sets of different shapes grouped together for ideas that are organizational or structural in nature.

Chart

Allows you to represent data characteristics and trends. This is quite useful when you are preparing reports that correlate and present data in graphical manner.

Screenshot

snipping tool for your screen shots so you can select and display only the part that you exactly like to capture on you screen.

Text Wrapping

The act of adjusting how the image behaves around other objects or text

In Line with Text

the default setting for images that are inserted or integrated in your document.
It treats the image like a text font with the bottom side totally aligned with the text line.
Used when you need to place the image at the beginning of a paragraph

Square

This setting allows the image to be place anywhere within the document/paragraph with the text going around the image in a square pattern like a frame.

Tight

This is almost the same as the square but here the text “hugs” or conform to the general shape of the image
Allows you to get more creative effect on your document
Can mostly be achieved if you are using an image that supports transparency.

Through

This setting allows the text on your document to flow even tighter, taking the contours and shape of the image.
Best used with .GIF or .PNG

Top and Bottom

This setting pushes the text away vertically to the top and/or the bottom of the image
Image occupies a whole text line on its own

Behind Text

•Allows the image to be dragged and placed anywhere in the document but with all the texts floating in front of it.
•Making your image as background

In Front of Text

Allows the images to be placed right on the top of the text as if your image was dropped right on it.

Mail Merge in MS Word

It is a process to create personalized letters and pre-addressed envelopes or mailing labels for mass mailings from a form letter and merge them with another document or data file.

Components of Mail Merge

Form Document

The document that contains the main body of the message we want to convey or send.

List or Data File

this is where the individual information or data that needs to be plugged in (merged) to our form document is placed and maintained.

Steps in Mail Merging

Open a MS Word and start a new blank document.
On the Mailings tab, from the Start Mail Merge group, choose Start Mail Merge and choose Letters (or any working document you want to work on)
Prepare the Placeholder and the body of the Letter (save the document)
Choose Select Recipients and create your List or Data File by clicking Type a New List… (you may customized the columns depending on your needs in the letter you have) Save your list.
From your form document, highlight the place holders and select Insert Merge Field and choose the corresponding column of your placeholder. (do it repeatedly until all place holders are connected)
Click Preview Results to see the finished document will look like.
Choose Finish & Merge, and choose Print Documents to print the document.

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